We make your calendars and workflows smarter!
From equipment scheduling to workflow automation: the all-in-one platform that transforms resource management into your competitive advantage.
Trusted by industry leaders worldwide
QReserve gives organizations full control over their resources, from spaces to equipment and people. Set rules, conditions, and costs based on user credentials with our easy-to-use system that doesn’t require extra development.
Advanced Scheduling
Optimize your scheduling processes with a single, powerful platform. Whether you're managing meeting rooms, equipment, or services, QReserve streamlines operations to fit your unique needs.
Loaning and Inventory Management
Efficiently track equipment loans and inventory. Easily check equipment in or out with integrated barcode reader support and send automated overdue emails to keep your customers informed.
Invoicing and Payment Processing
Facilitate easy billing and payment processes with tools that make managing invoices and payments straightforward and efficient. Whether you're billing for resource usage, projects, or services, the platform offers flexibility and automation to save time and enhance transparency.
Workflows and Automations
Transform your operational hurdles into streamlined efficiency. Our platform offers unparalleled customization, including tailored rules, workflows, reports, branding, and dedicated support. We specialize in turning your unique challenges into seamless solutions.
Project Management
Enhance collaborative project management by uniting reservations, requests, and milestones within a single platform. Empower teams with role-based access and automated updates, ensuring everyone stays informed. Accelerate workflows with integrated file management, efficient billing, and comprehensive progress tracking.
Asset Management
Streamline your asset management with QReserve! Track, allocate, and maintain your resources effortlessly using tools for custom tagging, automated maintenance, and more. Gain insights with reporting, ensuring efficient resource use and reduced admin effort.
Our Key Sectors
Life Sciences
Run your labs with ease. Manage resources, streamline operations, and improve collaboration - all in one place.
Higher Education
Power your university or college with smarter resource management, seamless operations, and better collaboration.
Healthcare
Keep equipment, labs, and hospital spaces running smoothly by streamlining operations for maximum efficiency.
Government
Easily manage shared resources, simplify processes, and improve teamwork across departments so your government teams can work more effectively and openly.
Frequently asked questions
What types of resources can QReserve schedule and manage?
QReserve manages physical spaces, specialised equipment, and shared assets within a single platform. Organizations use it for university core facilities, makerspaces, production studios, event venues, and more. Any resource governed by access rules, capacity limits, certifications, or maintenance workflows can be scheduled in QReserve.
How does QReserve differ from basic calendar tools?
Basic calendars manage standard appointment slots. QReserve automates complex operational logic across spaces and equipment. It enforces credential requirements, tiered user permissions, automated maintenance and teardown buffers, multi-resource dependencies, and internal or external billing workflows that standard meeting tools cannot handle.
Can QReserve restrict equipment bookings based on training or safety certifications?
Yes. QReserve features built-in credential and permission management. Administrators can require users to complete specific safety training, certifications, or orientations before unlocking booking privileges for high-risk or sensitive equipment. Users without verified credentials can see resource availability (if set up this way by the admin) but cannot place a reservation until approved by staff.
How does QReserve handle complex booking rules, setup buffers, and linked resources?
QReserve applies configured custom dependencies and operational buffers automatically. You can bundle prerequisite equipment with room bookings, add mandatory cleaning or calibration buffers between sessions, enforce max-duration limits, and set approval workflows so staff review requests before a space or high-demand asset is confirmed.
Can we manage multiple locations, departments, or core facilities within one system?
Yes. QReserve supports multi-site, multi-portal architecture. Large universities, enterprises, etc can give individual departments or core facilities autonomous administrative control over their own schedules and billing rates, while centralized leadership maintains organization-wide visibility, reporting, single sign-on (SSO), and unified governance.
Ready to upgrade to QReserve?
Get your seamless, all-in-one platform that eliminates inefficiencies, streamlines resource management, and empowers your team like never before—it's not just an upgrade, it's a transformation.