Smarter tools to schedule, share and organize everything

• Resource Visibility Control

  Make your resources public or private to stay in control of your information. Your site will remain discoverable through our memberships search page

• Tags

  Tags are a way for administrators to group different resources. When tagged, resources can be filtered by tags on the site resources page

• Resource Barcoding and QR Codes

  Barcode resources using QReserve's automatically generated resource QR code or enter your own barcoding numbers for quick access to resources using standard USB barcode readers

• Track Multiple Units

  Record the number of units of a resource available

• Add-On Resources

  List resources as Add-On items to restrict them from being reserved on their own

• Reservation Time Restrictions

  Restrict reservation duration limits, add blackout periods for recurring weekly reservations to prevent users from booking during those times and add, buffer time between reservations

• Reservation Blockers by User Groups and Resources

  Restrict reservations by user groups and/or other resources

• Reservation Unit Limit

  Set the maximum number of units that can be reserved in a single reservation

• Reservation Editing Window for Users

  Choose how long users can edit their reservations after the reservations have passed. Outside of this window, users will be unable to make changes to any details of their reservations.

• Usage, Heatmap and Capacity Reports

  Filter and download usage, heatmap and capacity reports

Everything in Free +

• Bulk Uploads

  Upload resources and users using our convenient CSV templates

Everything in Free +

• Reservation Approvers

  Assign Reservation Approvers to resources. Approvers will only gain this power if they are verified by email or by the administrator

• Loanable Resources

  Making a resource loanable adds a ‘Check Out Now’ button, allowing for instant access to the resource. Set loan duration periods and allow resources to be returned either by the user or by administrators

• Resource Rates

  Rates allow administrators to add an associated cost to each reservation. Rates are revealed to users if they are members of the same site and belong to the user group specified for each specific rate or if the rate is marked as public

Everything in Free +

• Mass Emailing

  Email some or all of your users directly from within QReserve. Filter users based on user groups, resource usage history, or by name.

Everything in Plus +

• Fully Customizable Properties

  Define and track absolutely any property of your resources and users

• Inventory Tracking

  Track the usage of consumable inventory tied to reservations, services, or other usages

• Private Site Control

  Make your catalogue and site completely private and hidden so your resources don’t appear in any search results or membership searches so users must be added manually to private sites as they are not self-discoverable

Everything in Plus +

• Time Based Usage Rates

  Automatically charge users different access rates for business hours, office hours, weekends, evenings, etc.

• Financial User Accounts

  Allow users to spend freely out of set or recurring accounts and then automatically require further approvals when limits are reached

• Custom Reservation Email Messages

  Include a message in all reservation confirmation emails containing this resource. You can set separate messages for pending, approved, and rejected reservations

• Hide Reservation Details from Users

  Choose the reservation details you want visible or hidden from other users, i.e. reservation time slot only, reservation time slot and user only, or all reservation details

• Control Resource Visibility

  Hide resources from public visibility and discoverability to create a fully private QReserve site

Everything in Plus +

• Unlimited Site Administrators and Moderators

  A moderator has access to a limited subset of Administration settings and is the middle ground of a User and Administrator role

• Priority Response Time

  Priority response time during regular business hours, 8AM through 4PM Eastern Time, excluding holidays.

• Ability to build in Custom Reports

  QReserve staff will work with you to develop customized, downloadable reports (additional costs apply)

• Audit Log

  See the historical audit trail of data changes to see when and who changed data about your resources