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Meeting Room and Desk Scheduling

Simplify your room scheduling processes, display real-time activity on floor plans, know who is where with easy check-ins, and integrate with your existing calendars.

Meeting room and desk scheduling

Powerful Scheduling Tools

  • Find rooms by amenities (TV, whiteboard, couch, etc.).
  • Set maximum meeting lengths and restrict recurring events .
  • Create multi-resource blocking rules to enforce social distancing.
  • Create unique access rules based on the type of user.
  • Set weekly blocks and unique time-of-day and day-of-week access options based on the type of user.
  • Assign user’s credits/spending limits to put toward reservations.
  • Collect custom questionnaires before each reservation.
  • Enforce check-in/out procedures.
  • Schedule add-on items such as equipment, catering, A/V support.
  • Automatically cancel abandoned meetings .
  • Subscribe to last minute cancellation notifications.
  • Manage joined rooms with shared calendars.

Mobile & Desktop Access

  • Make reservations from QReserve's mobile and desktop friendly web application.
  • Access resource calendars through QR codes or book directly from room kiosks.
  • Receive confirmation emails with optional reminders.
  • Check in and out easily directly from confirmation emails.
Meeting room and desk scheduling
Meeting room and desk scheduling
Meeting room and desk scheduling

Live Activity Maps

  • Create interactive floor plans of your space.
  • Book spaces by taping on available map locations.
  • Display real-time reservation and sensor based utilization.
  • Embed maps on websites, view in app, or view from on site displays.
  • Easy online editor supports any image format.

Room Displays & Status Boards

  • Book rooms on demand and extend existing meetings from the kiosk.
  • Check-in and out from kiosks with multiple authentication options.
  • Display daily agenda views of all of your rooms.
  • Customize background images and color schemes.
  • Scan QR Codes with tablet cameras for contactless user authentication.
Meeting room and desk scheduling
Meeting room and desk scheduling

Analytics & Reporting

  • Real-time activity reports by date, users, rooms and tags.
  • Understand room utilization rates with capacity reports.
  • Find weekday access trends for both rooms and users.
  • Export detailed reports to CSV for offline analysis.
  • Create custom reports in PDF, Excel, CSV, and HTML.


  • Integrate with your existing Outlook or Google calendars.
  • Collect credit card payments directly through QReserve.
  • Embed a directory of resources directly on your website.
  • Integrate your Intuit QuickBooks account to easily upload invoices and payments.
  • Compatible with most USB barcode readers.
  • Single Sign-On integration with SAML2 and Shibboleth identity providers.
  • Utilize our API for custom software integrations.
Integrations icon
Boston Childrens HospitalCarnegie Melon UniversityDrexel UniversityDuke UniversityHarvard UniversityHumber CollegeMcMaster UniversityNational University Of SingaporeRutgers UniversitySick KidsThe University Of Alabama At BirminghamThe University Of IowaThe University Of North CarolinaThe University Of ScheffieldToronto Metropolitan UniversityUniversidade De Sao PauloUniversidade Presbiteriana MackenzieUniversite De GeneveUniversity Health NetworkUniversity Of British Columbia OkanaganUniversity Of HawaiiUniversity Of MichiganUniversity Of PennsylvaniaUniversity of SaskatchewanUniversity Of SussexUniversity Of WaterlooVanderbilt UniversityWashington UniversityYale UniversityYork University
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