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Equipment Loaning and Inventory Management

Simplify equipment loans and track inventory from the web or mobile device. Check-in/-out equipment with integrated barcode reader support and send automated overdue emails keep your customers informed.

Rental calendar timeline view

Equipment Management

  • Manage your equipment from any device- mobile, computer, tablets, etc.
  • Search, track and update items using barcodes.
  • Track every detail of your inventory i.e. photos, units, condition, related items, locations, serial numbers, etc.
  • Group items together to make kits with different equipment.

Check-In/Check-Out & Reservation Management

  • Check-in and check-out equipment by scanning your existing barcodes or QReserve QR codes.
  • Set unique and customizable rates by resource, user group/type, time of day, day of week, etc.
  • Automatically send confirmation and Personal Activity Digest emails for each reservation.
  • Set fixed loan durations, send automatic overdue notices & record transaction notes.
  • Easily make reservations with QReserve’s mobile friendly application.
  • Collect custom questionnaires and agreements before each reservation/loan.
Checkout UI and confirmation email
User and credential management screenshot

User & Credential Management

  • Set user-based access rules.
  • Search, track and update users by user barcodes.
  • Filter calendars by users and user groups/types.
  • Restrict access based on user training and memberships.
  • Message users in bulk directly from the platform.
  • Create & assign user spending accounts and limits to put towards reservations.

Maintenance & Reports

  • Schedule maintenance, assign technicians, attach files, and automatically block equipment usage during maintenance periods.
  • Download and filter real-time activity, status and capacity reports.
  • Access personal reservation history reports.
  • Track administrator in-app activity using the audit log.
  • Custom reports developed just for you.
Maintenance log screenshot
Meeting room and desk scheduling

Status Boards

  • Display a daily agenda view of all of your inbound and outbound equipment loans.
  • Customize background images and colour schemes.
  • Display on any screen, tablet or computer with internet access.


  • Integrate with your existing Outlook or Google calendars.
  • Collect credit card payments directly through QReserve.
  • Embed a directory of resources directly on your website.
  • Integrate your Intuit QuickBooks account to easily upload invoices and payments.
  • Compatible with most USB barcode readers.
  • Single Sign-On integration with SAML2 and Shibboleth identity providers.
  • Utilize our API for custom software integrations.
Integrations icon
Boston Childrens HospitalCarnegie Melon UniversityDrexel UniversityDuke UniversityHarvard UniversityHumber CollegeMcMaster UniversityNational University Of SingaporeRutgers UniversitySick KidsThe University Of Alabama At BirminghamThe University Of IowaThe University Of North CarolinaThe University Of ScheffieldToronto Metropolitan UniversityUniversidade De Sao PauloUniversidade Presbiteriana MackenzieUniversite De GeneveUniversity Health NetworkUniversity Of British Columbia OkanaganUniversity Of HawaiiUniversity Of MichiganUniversity Of PennsylvaniaUniversity of SaskatchewanUniversity Of SussexUniversity Of WaterlooVanderbilt UniversityWashington UniversityYale UniversityYork University
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