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Laboratory Scheduling and Project Management

Whether it's a piece of equipment or a service, QReserve streamlines your lab operations while accommodating your unique processes.

Laboratory scheduling screenshot

Resource & Reservation Management

  • Track and manage consumables
  • Create resource-based access & reservation rules, cancellation policies, etc.
  • Manage and reserve equipment from any device- mobile, computer, tablets, etc.
  • Search, track and update items using barcodes
  • Track every detail of your inventory i.e. photos, units, condition, related items, locations, serial numbers, etc.
  • Add custom questionnaires and agreement before each reservation or request
  • Set unique and customizable rates by resource, user group/type, time of day, day of the week, etc.
  • Automatically cancel abandoned reservations

Project Management

  • Bill users or supervisors based on projects
  • Group and categorize reservations and requests into projects
  • Upload files such as test results, contracts, or submissions
  • Track projects and milestones by updating project statuses, descriptions, and automatically send update notifications
  • Invite users to projects and assign different access roles
Project management screenshot
Credentials management screenshot

User & Credentials Management

  • Set user-based access rules
  • Search, track and update users by user barcodes
  • Filter calendars by users and user groups/types
  • Restrict reservations based on user training & memberships
  • Message users in bulk directly from the platform
  • Create & assign user credit/spending limits to put towards reservations

Reports, Maps & Maintenance

  • Download and filter real-time activity, status and capacity reports
  • Schedule maintenance, assign technicians, attach files, and automatically block equipment usage during maintenance periods
  • Create interactive location and activity maps
  • Access personal reservation history reports
  • Track administrator in-app activity using the audit log
  • Custom reports available
Laboratory live map
Invoices and billing screenshots

Invoicing & Billing

  • Bill based on user, supervisor, booked time, actual usage, service requests, projects or other ad-hoc items
  • Automatically schedule and send recurring invoices
  • Accept payments directly with credit card processor integrations
  • Track when an invoice is viewed by the recipient
  • Easily send quotes and invoices by email or download PDFs

Actual Usage Tracking

  • Track actual resource usage using QReserve’s sensor integration
  • Monitor check-in and check-out times to track no-shows and improve billing
  • Access raw data and visualize actual usage in the app
  • Custom API’s (integrate your own actual usage tracking solution with QReserve)
Actual usage reports screenshot
Resource check-in and reservation kiosk

Booking & Status Boards

  • Display resource availability and allow for on-demand and future booking on kiosks
  • Display daily agenda views of all of your reservations
  • Check-in/out of reservations using the kiosk buttons or by scanning your personal QR code
  • Kiosks and status boards can be displayed on any screen, tablet or computer with Internet connection


  • Integrate with your existing Outlook or Google calendars
  • Collect credit card payments directly through QReserve
  • Embed a directory of resources directly on your website
  • Integrate your Intuit QuickBooks account to easily upload invoices and payments
  • Compatible with most USB barcode readers
  • Single Sign-On integration with SAML2 and Shibboleth identity providers
  • Real-time motion sensor to track and capture when a space is occupied, cancel missed reservations, and record real-time resource activity
  • Utilize our API for custom software integrations
Integrations icon
Boston Childrens HospitalDrexel UniversityDuke UniversityHarvard UniversityHumber CollegeMcMaster UniversityNational University Of SingaporeRutgers UniversityRyerson UniversitySick KidsThe University Of Alabama At BirminghamThe University Of IowaThe University Of North CarolinaThe University Of ScheffieldThe University Of TokyoTulane UniversityUniversidade De Sao PauloUniversidade Presbiteriana MackenzieUniversite De GeneveUniversity Of British Columbia OkanaganUniversity Of HawaiiUniversity Of MichiganUniversity Of PennsylvaniaUniversity Of SussexUniversity Of WaterlooVanderbilt UniversityWashington UniversityYale UniversityYork University
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