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Manage your lab's staff and equipment from one smart platform

From scheduling to project management to invoicing, QReserve's Resource Scheduling Platform is your facility's full-service management solution.

QReserve's smart scheduling platform illustration
York UniversityYale UniversityWashington UniversityVanderbilt UniversityUniversity Of WaterlooUniversity Of SussexUniversity Of PennsylvaniaUniversity Of MichiganUniversity Of HawaiiUniversity Of British Columbia OkanaganUniversite De GeneveUniversidade Presbiteriana MackenzieUniversidade De Sao PauloTulane UniversityThe University Of TokyoThe University Of ScheffieldThe University Of North CarolinaThe University Of IowaThe University Of Alabama At BirminghamSick KidsRyerson UniversityRutgers UniversityNational University Of SingaporeMcMaster UniversityHumber CollegeHarvard UniversityDuke UniversityDrexel UniversityBoston Childrens Hospital
Boston Childrens HospitalDrexel UniversityDuke UniversityHarvard UniversityHumber CollegeMcMaster UniversityNational University Of SingaporeRutgers UniversityRyerson UniversitySick KidsThe University Of Alabama At BirminghamThe University Of IowaThe University Of North CarolinaThe University Of ScheffieldThe University Of TokyoTulane UniversityUniversidade De Sao PauloUniversidade Presbiteriana MackenzieUniversite De GeneveUniversity Of British Columbia OkanaganUniversity Of HawaiiUniversity Of MichiganUniversity Of PennsylvaniaUniversity Of SussexUniversity Of WaterlooVanderbilt UniversityWashington UniversityYale UniversityYork University

How can QReserve help?

Whether its a piece of equipment, a service, a person or a meeting room, QReserve streamlines your resource operations while accommodating your facility’s unique processes.

Our platform reduces administrative workloads and will make your operations more efficient.

Everyone benefits

For members, QReserve makes the booking process easy and convenient, shortens overall approval wait times, and notifies users of last-minute availability.

For administrators, QReserve saves time by automating booking and permission based rules while providing reports and insights.

Feature highlights

QReserve provides a ton of functionality right out of the box and can work with you to develop custom reports, integrations, or logic to satisfy the most demanding requirements.

A microscope in front of a calendar

Resource scheduling & management

  • Inventory tracking
  • Resource-based access & reservation rules, cancellation policies, etc.
  • Maintenance records and schedules for each resource
  • File attachments
  • Custom questionnaires before reservations

User & training management

  • User-based access rules
  • Training and membership restrictions
  • Flexible mass messaging platform
  • Project Management
  • Real-time tracking and updates of projects and project milestones
  • Project based billing

Actual usage tracking

  • Actual usage tracking using QReserve sensor integration
  • Custom API’s (integrate your own actual usage tracking solution with QReserve)
  • Actual usage based billing

Custom properties

  • Create and track custom properties for resources
  • Create and track custom properties for users that are admin or user set

Invoicing & billing

  • Ability to bill based on booked time, actual use, or booked time adjusted by actual use

Reports & statistics

  • Interactive resource location maps
  • Activity, actual usage and capacity reports
  • Audit logs
  • Custom reports available

Booking kiosks & website integration

  • Display resource availability and allow for on-demand and future booking on kiosks
  • Embed a customized, searchable catalogue of resources on your website

Flexible rate rules & spending account management

  • Unique and customizable rates by resource, user, group, time of day, day of week, affiliations, etc.
  • Manage prepaid spending accounts
  • Ability to set custom quote option

White labelling

  • Customize the login page and application with your logo and colours.

Why use QReserve's resource scheduling platform?

One central platform

From scheduling to project management to invoicing, manage your facility's operations from one smart platform.

Fast adoption & deployment

QReserve is easy to use and fast to adopt which has influenced many of our clients to switch to QReserve.


Resource maps, embedded website search engines, and kiosks are all dynamic ways QReserve helps your members discover and schedule the resources available to them.

Reduced administrative work

Our users save hours of administrative work each month using our smart scheduling and management tools to automatically generate reports and insights.

Empowering leading organizations around the world

How QReserve helped SickKids researchers collaborate and manage their core facilities

The PGCRL Equipment Database has brought SickKids' research resources out of hiding - facilitating collaboration, maximizing utilization, and providing insights that allow for improved allocation of funding.

Read the full story

Helping companies flourish with QReserve in Ontario

"We’ve added around 150 members from 49 companies into QReserve, and I’ve had no one ask for help; they started using it easily. I used to work in operations, and people having no questions when adopting new software is unheard of."

Read the full story