Resource & Reservation Management
- Track and manage consumables.
- Create resource-based access & reservation rules, cancellation policies, etc.
- Manage and reserve equipment from any desktop or mobile device.
- Search, track and update items using barcodes.
- Track every detail of your inventory including photos, units, condition, related items, & locations.
- Add custom questions and agreements before each reservation or request.
- Set unique and customizable rates by resource, user group/type, time of day, day of the week, etc.
- Automatically cancel abandoned reservations.
- Bill users or supervisors based on projects.
- Group and categorize reservations and requests into projects.
- Upload files such as test results, contracts, or submissions.
- Track projects and milestones by updating project statuses, descriptions, and automatically send update notifications.
- Invite users to projects and assign different access roles.
User & Credentials Management
- Set user-based access rules.
- Search, track and update users by user barcodes.
- Filter calendars by users and user groups/types.
- Restrict reservations based on user training & memberships.
- Message users in bulk directly from the platform.
- Create & assign user credit/spending limits to put towards reservations.
Reports, Maps & Maintenance
- Download and filter real-time activity, status and capacity reports.
- Schedule maintenance, assign technicians, attach files, and automatically block equipment usage during maintenance periods.
- Create interactive location and activity maps.
- Access personal reservation history reports.
- Track administrator in-app activity using the audit log.
- Custom reports available.
Invoicing & Billing
- Bill based on user, supervisor, booked time, actual usage, service requests, projects or other ad-hoc items.
- Automatically schedule and send recurring invoices.
- Integrated credit card payment processing.
- Track when an invoice is viewed by the recipient.
- Easily send quotes and invoices by email or download PDFs.
Actual Usage Tracking
- Track actual resource usage using QReserve’s sensor integration.
- Monitor check-in and -out times to track no-shows and improve billing.
- Access raw data and visualize actual usage in the app.
- Custom API’s to integrate your own actual usage tracking solution.
Booking & Status Boards
- Display resource availability and allow for on-demand and future booking on kiosks.
- Display daily agenda views of all of your reservations.
- Check-in/out of reservations using the kiosk buttons or by scanning your personal QR code.
- Kiosks and status boards can be displayed on any screen, tablet or computer with Internet connection.
- Integrate with your existing Outlook or Google calendars.
- Collect credit card payments directly through QReserve.
- Embed a directory of resources directly on your website.
- Integrate your Intuit QuickBooks account to easily upload invoices and payments.
- Compatible with most USB barcode readers.
- Single Sign-On integration with SAML2 and Shibboleth identity providers.
- Real-time motion sensor to track and capture when a space is occupied, cancel missed reservations, and record real-time resource activity.
- Utilize our API for custom software integrations.