Meeting Room and Desk Scheduling
Simplify your room scheduling processes, display real-time activity on floor plans, know who is where with easy check-ins, and integrate with your existing calendars.
Powerful Scheduling Tools
- Find rooms by amenities (TV, whiteboard, couch, etc.).
- Set maximum meeting lengths and restrict recurring events .
- Create multi-resource blocking rules to enforce social distancing.
- Create unique access rules based on the type of user.
- Set weekly blocks and unique time-of-day and day-of-week access options based on the type of user.
- Assign user’s credits/spending limits to put toward reservations.
- Collect custom questionnaires before each reservation.
- Enforce check-in/out procedures.
- Schedule add-on items such as equipment, catering, A/V support.
- Automatically cancel abandoned meetings .
- Subscribe to last minute cancellation notifications.
- Manage joined rooms with shared calendars.
Mobile & Desktop Access
- Make reservations from QReserve's mobile and desktop friendly web application.
- Access resource calendars through QR codes or book directly from room kiosks.
- Receive confirmation emails with optional reminders.
- Check in and out easily directly from confirmation emails.
Live Activity Maps
- Create interactive floor plans of your space.
- Book spaces by taping on available map locations.
- Display real-time reservation and sensor based utilization.
- Embed maps on websites, view in app, or view from on site displays.
- Easy online editor supports any image format.
Room Displays & Status Boards
- Book rooms on demand and extend existing meetings from the kiosk.
- Check-in and out from kiosks with multiple authentication options.
- Display daily agenda views of all of your rooms.
- Customize background images and color schemes.
- Scan QR Codes with tablet cameras for contactless user authentication.
Analytics & Reporting
- Real-time activity reports by date, users, rooms and tags.
- Understand room utilization rates with capacity reports.
- Find weekday access trends for both rooms and users.
- Export detailed reports to CSV for offline analysis.
- Create custom reports in PDF, Excel, CSV, and HTML.
Integrations
- Integrate with your existing Outlook or Google calendars.
- Collect credit card payments directly through QReserve.
- Embed a directory of resources directly on your website.
- Integrate your Intuit QuickBooks account to easily upload invoices and payments.
- Compatible with most USB barcode readers.
- Single Sign-On integration with SAML2 and Shibboleth identity providers.
- Utilize our API for custom software integrations.
