QReserve for Equipment Libraries
Less hassle, more productivity - transform how your equipment library runs.
Powerful Resource Scheduling
- Easily manage all types of loanable equipment
- Set custom rules to avoid conflicts, and display real-time availability
- Allow members to self serve or go through a request process and be assigned equipment
- Integrate directly with Google Calendar, Outlook, and other tools for seamless scheduling
Loanable Resource Management
- Check-in and check-out equipment by scanning your existing barcodes or QReserve QR codes
- Easily view upcoming and overdue loans from a centralized location
- Set fixed loan durations, send automatic overdue notices & record transaction notes
- Set unique and customizable rates by resource, user group/type, time of day, day of week, etc
- Collect custom questionnaires and agreements before each reservation
Showcasing Resources
- Showcase your resources through a dynamic, searchable, and easily updated directory allows staff and users to quickly find and access what they need, improving efficiency and collaboration
Automated Workflows
- Automate routine tasks such as booking confirmations, reminders, and maintenance alerts, saving time and ensuring seamless operations with event-triggered and scheduled workflows
Custom Reports and Analytics
- Generate detailed reports on tool usage, scheduling trends, and user activity to make informed decisions about resource allocation, optimize inventory, and streamline purchasing
Asset Inventory & Maintenance Management
- Keep your equipment library running efficiently by tracking tool availability, scheduling preventative maintenance, and ensuring all resources are well-maintained
- Centralize asset information in one platform, making records easy to access and always up-to-date
"One of the best things about QReserve is the ability to track an unlimited number of resources and easily see what is still available to book. The other best thing is their responsiveness to our growing business needs. The developers are always equipped with a solution to help us build unique custom features that are critical to our success."
— Jeff, CEO in Entertainment
Who benefits from using QReserve?
Equipment Library Users
- Faster approval processes for resource access
- Simple booking via desktop or mobile
- Easy access to equipment across multiple locations
Equipment Library Managers
- Save time by automating bookings and resource requests
- Flexible permission-based system to manage tool and equipment access
- Integrated billing for tool usage, memberships, and consumable costs
Equipment Library Members and Collaborators
- Clear visibility into tool availability and usage costs
- Manage memberships, agreements, and approvals for collaborative projects
- Handles full transactions - quoting, invoicing, payments - or integrates with financial systems
IT Teams
- Integration with existing systems using APIs and webhooks
- Multiple authentication options to suit your library's setup
- Customizable branding and theming to align with your identity
Ready to upgrade to QReserve?
Get your seamless, all-in-one platform that eliminates inefficiencies, streamlines resource management, and empowers your team like never before—it's not just an upgrade, it's a transformation.